♥ Each Member commits to donating $100 per meeting, four times a year. Currently, a donation can only be accepted in a cheque format, please ensure you bring a cheque to the meeting. (If joining as a team, the team contribution must total $100.00 and can consist of either 2 or 4 members). ♥ Meetings are conducted in one hour from 7-8 p.m., and are the last Wednesday in January, April, July and October unless otherwise communicated. ♥ Any member, who has signed a Commitment Form and who is current with her (her team’s) donations, may submit a Nomination Form to nominate an local not-for-profit charitable organization for consideration at a meeting. (NO national charities) ♥ The nominating member of the two randomly selected organizations will make a five minute presentation about the organization to the group, with a 5 min. Q&A session to follow. (if your name is on the nomination form, YOU must be present if your nomination is drawn. If not, another nomination will be drawn, replacing the original selection) ♥ Each member, or team, who has signed aCommitment Form and who is current with their donations, may vote by ballot for one of the two nominated organizations. ♥ Each member or team will write their cheque(s) to the organization receiving the most votes. ♥ Regardless of the outcome, members who did not vote for the selected organization agree to make their donation to the charity selected. ♥ The selected organization will receive all funds raised, based on membership at that meeting and members honouring their commitments! ♥ Members will receive a tax receipt directly from the organization. ♥ Members who are unable to attend a meeting MUST choose one of the following three options to keep their (their teams) membership in good standing:
Preferred:Send a signed cheque for $100 with a friend who can fill in the decided charity name the night of the meeting.
Mail a cheque made out to the selected charity to: Laurie Brakeboer: 363 Bexhill road, Newmarket, On L3Y 6P6
Drop off an envelope with your cheque to the front desk of any RBC Branch in Aurora, East Gwillimbury or Newmarket with the following information: Attention: Laurie Brakeboer, RBC Royal Bank, TRANSIT: 03342, Yonge and Dawson Manor. Ask for it to be sent via INTERNAL mail.
Deadline is the Friday the week following the meeting to allow us to prepare everything for the selected charity. ♥ If a member (team) doesn’t provide a cheque by the presentation date, then the member/team is no longer considered in good standing. As such, the member/team will not be able to nominate a charity until you are current. At the following meeting, the member/team will provide funds to cover the missed donation, as well as, provide a cheque to the charity chosen at that meeting. ♥ Organizations under consideration must serve Aurora, East Gwillimbury, Newmarket and area, and provide individual tax receipts directly to contributing members. An organization not selected at one meeting may be submitted again at a subsequent meeting. ♥ A successful organization will not be eligible for future consideration however, the nominating member may submit the name of another organization. ♥ Ties will be decided by 1 further vote. If a tie persists, the membership will then vote to either (1) randomly select one of the tied organizations by draw; or (2) divide the group donation equally between the tied organizations. ♥ The selected organization must agree not to give out member information to any third parties except for tax purposes. ♥ Each meeting will include a five minute update on how the funds donated at the previous meeting were used by the successful organization.